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Document Management

Whitepapers

  • Managing Documents WITHOUT a Document Management System
  • Managing Documents WITH a Document Management System
  • Document Management and Paperless Terms you NEED to Know

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Checklists

  • Document Management Features Checklist
  • New Firm Technology Checklist

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Products and Services

Recommendations

  • Scanner Recommendations

Document Management

  • MetaJure

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Videos

  • NetDocuments - Finding Documents
  • NetDocuments - Sharing Files Internally
  • NetDocuments - Working with Folders in Workspaces
  • NetDocuments - Saving Documents and Emails
  • Worldox GX3 - Advanced
  • Worldox GX4 - Accessing Documents
  • Worldox GX4 - Adding and Editing Users
  • Worldox GX4 - Bookmarks
  • Worldox GX4 - Categories
  • Worldox GX4 - Quick Profiles
  • Worldox GX4 - Saving Docs

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Free Online CLE

  • Improve Your Electronic Document Management
  • What You Need to Know: Cloud Storage, Paperless Office, and Ethics
  • Why Going Paperless Could Be The Best Thing You Can Do For Your Practice And Your Life
  • PDF Power Hour

Browse ISBA Online CLE by Topic

Ethics

ISBA Advisory Opinions on Professional Conduct

  • Maintenance of Client Files and Records 17-02, 12-06
  • Failure to Pay Legal Fees, Disposal of Files 01-02
  • Former Client Access to Lawyer's File 01-01

Other Ethics Resources

  • Illinois Rule of Professional Conduct 1.15 Safekeeping Property
  • Supreme Court Rule 769 – Maintenance of Records

More ISBA Ethics Resources

Articles

File Retention

  • Moving Toward a Paperless Office
    Steven J. Best
    Illinois Bar Journal, August 2017

    Ten tips to help you transition to a paperless office.

  • When can I destroy my records?
    Kevin J. Stine
    The Bottom Line, June 2017

    In March 2017 the ISBA issued Advisory Professional Conduct Advisory Opinion 17-02 to help attorneys find a solution for this common question.

  • Ed Finkel
    Illinois Bar Journal, November 2016

    Ethics rules and opinions provide a (mostly) clear picture of file retention best practices if you read them carefully. But cheap electronic storage is making discarding files a thing of the past.

  • Do you have to give clients their files?
    Illinois Bar Journal, November 2015

    In Illinois, clients own briefs and other "end products" of the matter, but lawyers control early drafts and notes.

  • My former client called and wants his file—What do I have to give him?
    Joseph Harvath
    The Bottom Line, September 2015

    The question of whether a client is entitled to receive his or her file relating to the representation by an attorney is a fact specific question, depending on the types of documents sought, whether the attorney has a lien on the property, and whether the attorney should exercise the lien.

  • Electronically stored information and reasonable retention vs. hoarding
    Daniel Kegan
    Intellectual Property, November 2014

    While most lawyers and law firms may not suffer as extremely as hoarders seen on TV, the similarities can sometimes be striking.

  • John Ahern
    Trusts & Estates, June 2012

    Tips to provide you with a starting point when you need to "clean house."

  • Who does the file belong to?
    Donald E. Weihl
    The Bottom Line, December 2010

    There are many questions arising from clients who believe that the file an attorney creates for an engagement on behalf of the client is the property of the client.

  • Retention of e-mail: Why bother?
    Michael D. Gifford
    The Bottom Line, February 2009

    Does your firm need a policy for managing retention and preservation of e-mail? YES; even the smallest organizations are wise to invest the time and effort to craft such a policy.

  • Cover Me: Documentation Is More Than CYA
    Karen Erger
    Illinois Bar Journal, June 2008

    Thoughtful domumentation promotes good communication and good decisions.

  • The Local Records Act and Destruction of Public Records
    Maryann Bullion
    Administrative Law, April 2008

    Have you ever deleted an e-mail or a computer file and thought nothing of it? Well, if one of your local government clients deletes an e-mail or throws away a file that contains information that should be considered a public record, they could be charged with a Class 4 felony.

  • Resolutions for 2008
    Mary A. Corrigan
    The Bottom Line, April 2008

    Although 2008 is already underway, it is not too late to implement some resolutions for improvement of your law practice.

  • E-Mail Retention Policies and the Local Records Act
    Richard G. Flood
    Jenette M. Schwemler
    Administrative Law, July 2007

    While many have leapt to the conclusion that the Local Records Act requires preservation of anything and everything dealing with public business that happens to enter or leave a municipally owned computer, reading the statute three times, as Supreme Court Justice John Roberts suggests, reveals a quite different intent.

  • Should You Store Your Client’s Will?
    Helen W. Gunnarsson
    Illinois Bar Journal, October 2006

    More and more lawyers say it's a bad idea. But what do you do instead? Is a central will repository the answer?

  • Law firm document retention policies
    Sharon D. Nelson
    John W. Simek
    The Corporate Lawyer, June 2004

    Lawyers and their clients tend to forget that saving unnecessary documents, paper or electronic, can constitute a significant danger.

  • SAMPLE DOCUMENT RETENTION POLICY
    The Corporate Lawyer, June 2004

    A sample policy, for your consideration.

  • How Long Must Illinois Lawyers Retain Case Files?
    Anton F. Mikel
    Illinois Bar Journal, February 2004

    A look at Illinois' murkey law dealing with who owns the contents of client files and how long lawyers have to keep them.

  • When Can You Retain Client Files for Failure to Pay Fees?
    Patrick Sean Ginty
    Illinois Bar Journal, February 2004

    While retaining liens can be effective, you should understand their scope and effect before you use them.

  • Back it up-A practical approach to computers, data storage and backup systems
    Carl R. Draper
    The Bottom Line, January 2004

    With the ever-increasing costs of office operations coupled with the explosive growth of documentation in legal matters, maintaining control of information has challenged law firms of all sizes. Storage of paper alone is a major expense and administrative headache.

  • File Retention: Preventing Brownfields in Your Storage Room
    Karen Dilibert
    Illinois Bar Journal, December 2002

    How can you avoid a massive, Superfund-style client-file cleanup down the road? Here are some pointers.

  • Spring cleaning—A dozen pointers for purging files
    Scott Mittman
    YLDNews, March 1999

    The ABA and others who issue ethical rules tell you that you don't have a general duty to keep all files forever and ever.

File Management

  • Moving Toward a Paperless Office
    Steven J. Best
    Illinois Bar Journal, August 2017

    Ten tips to help you transition to a paperless office.

  • My head and my work are in the clouds— With ScanSnap Cloud
    Alan Pearlman
    The Bottom Line, May 2017

    Reviewer Alan Pearlman says, if you can only buy one new item for a law practice, you need ScanSnap Cloud.

  • Can you find it?
    Donald E. Weihl
    Standing Committee on Legal Technology, February 2017

    This article will show you how to create your own data system using a Microsoft Word program.

  • WordRake—How does your document garden grow?
    Alan Pearlman
    The Bottom Line, November 2013

    WordRake is an editing program that identifies extra language to be removed allowing for brevity and clarity.

  • Can you find it?
    Donald E. Weihl
    The Bottom Line, June 2013

    This article will show you how to create your own data system using a Microsoft Word program.

  • John Ahern
    Trusts & Estates, June 2012

    Tips to provide you with a starting point when you need to "clean house."

  • Taming the paper tiger
    Trent L. Bush
    Standing Committee on Legal Technology, March 2006

    The goal in moving toward a paperless office and thereby taming the paper tiger is to get our files under control.

  • Filing System Basics for Solo and Small-Firm Lawyers
    Carl R. Draper
    Illinois Bar Journal, February 2006

    Is your filing system - paper and electronic - up to snuff?

  • Mastering and managing documents in the state-of-the-art law office
    T. Roe Frazer
    Standing Committee on Legal Technology, December 2005

    Document management is the most daunting challenge for today’s law office.

  • Spring cleaning—A dozen pointers for purging files
    Scott Mittman
    YLDNews, March 1999

    The ABA and others who issue ethical rules tell you that you don't have a general duty to keep all files forever and ever.