"Lawyers have an ethical obligation to protect their clients' information," and in this day and age that means electronically stored information, observes ISBA Intellectual Property Section Council member Margo Lynn Hablutzel in the March Illinois Bar Journal. With that in mind, she offers 10 cybersecurity tips for lawyers to consider.

1. Change the factory password on a device to something different and uncommon "so hackers don't gain access through factory-installed passwords."

2. Change passwords often.

3. Use strong passwords that include "a combination of letters (sometimes requiring both upper- and lowercase letters), numbers, and symbols."

4. Consider using dual authentication, which "requires two items to confirm a person's right to access your systems, the simplest being an email address and a password."

5. Limit file access to those who need it. "Some firms set up secure areas for major clients which are accessible to only specific persons from both the firm and the client," Hablutzel writes.

6. Disable passwords when someone leaves the firm.

7. Plan for a cyberattack or breakdown as you would for other disasters.

8. Train your team to avoid spoofing and phishing and to "'trust but verify' before clicking on a link or sending out any information."

Asked and Answered

By John W. Olmstead, MBA, Ph.D, CMC

Q. I am a newly appointed managing partner for an 18-attorney firm in Dayton, Ohio. We are an employment law litigation firm that represents plaintiffs on a contingency fee basis. We have been in business for five years and are facing severe cash flow and profitability challenges primarily due to lackluster contingency fee outcomes. Do you have any guidelines or suggestions as to what we should aim for?

Get the technology tips you need to maximize your profits with this full-day seminar in Moline on March 31, 2017. Topics include: how to build a successful marketing plan for your practice; how to maintain a paperless office by redefining your everyday workflow; how to protect your data and your client’s information; the potential billing and collections issues that may arise in your practice; how to deal with the stresses of the profession; how to run your practice like a business and build a reliable business plan; how setting up a succession plan can protect your practice; using the cloud in your practice; how to manage social media accounts; and understanding your firm’s finances.

The seminar is presented by the Illinois State Bar Association and co-sponsored by ISBA Mutual Insurance Company. It qualifies for 6.25 hours MCLE credit, including 6.25 hours Professional Responsibility MCLE credit (subject to approval).

Click here for more information and to register.

Natalie Martin of Kupiec & Martin, LLC, discusses recent state and local tax developments.

The Illinois Attorney Registration and Disciplinary Commission is warning of a phishing threat aimed at Illinois lawyers.

“A phishing attack targeting lawyers has been reported recently by state disciplinary authorities in District of Columbia, Florida, Iowa, Missouri and California,” the ARDC reports. “Emails received by lawyers in those states purport to notify the lawyer of a disciplinary complaint, usually with the subject line ‘Bar Complaint’ or something similar, in an attempt to lure the lawyer into responding by clicking on links to files that open malicious software.

“The ARDC has also received several reports of this happening to Illinois lawyers. If you receive one of these fraudulent emails, please do not respond or click on any attachments. Delete it immediately. The ARDC DOES NOT notify lawyers of the initiation of disciplinary investigations via email except when there is difficulty in contacting the lawyer via U.S. mail.”

If you have questions about an email that purports to be from the ARDC, contact the Commission.

The U.S. Attorneys' Office, Central Illinois District, seeks a Criminal Assistant United States Attorney. Criminal AUSAs prosecute federal criminal cases in the District. They advise federal law enforcement agents on criminal investigations, present criminal cases to the grand jury, try criminal cases before the United States District Court, and may represent the United States in criminal appeals before the Circuit Court of Appeals. Candidates should be capable of handling a variety of significant and complex criminal prosecutions. 

Applicants must possess a J.D. degree, be an active member of the bar (any U.S. jurisdiction), and have at least 1 year post-J.D. legal or other relevant experience. The Central District of Illinois is headquartered in Springfield with staffed offices in Peoria, Rock Island, and Urbana. This position is located in Urbana. The application deadline is March 17. Find out more.

Asked and Answered

By John W. Olmstead, MBA, Ph.D, CMC

Q. We have a two-partner firm in Columbus, Ohio. We have two staff members, and there are no other attorneys in the firm. We have been in practice together for 17 years. I am 62 and my partner is in his fifties. My practice is limited to intellectual property and my partner’s practice is limited to medical malpractice defense. Recently, as a result of lack of coverage, our unwillingness to hire associate attorneys, and our frustrations with dealing with management issues, we have decided that we would like to merge with a larger firm. However, we are concerned that our numbers may not be satisfactory. Our five-year averages are as follows:

• Gross Revenue – $500,000
• Expenses – $240,000
• Net Income – $260,000

Since we split the pot evenly we each made $130,000 on average. With these numbers are we a suitable candidate or are we just whistling in the wind? We would appreciate your thoughts.

On January 25, 2017, Illinois State Representatives Will Guzzardi, Steven Andersson, and Tom Demmer introduced HB 689. The bill, which has bipartisan support and 14 other co-sponsors, would amend various asset-forfeiture statutes to increase fairness to property owners, increase transparency in the forfeiture process, and remove financial incentives that encourage police and prosecutors to seize citizens' property.

Civil forfeiture is heavily used under current Illinois law. Unlike criminal asset forfeiture, civil forfeiture does not require a criminal conviction before an individual's property can be taken by the government. In some situations, property owners may not be aware that a forfeiture proceeding is taking place because the case is brought in rem. HB 689 would change that.

The bill's changes are in line with recommendations by two strange ideological bedfellows, the American Civil Liberties Union of Illinois and the Illinois Policy Institute. The two organizations recently produced an article examining asset forfeiture in Illinois and proposing reforms for the existing system (read it at http://www.aclu-il.org/wp-content/uploads/2016/11/civil-asset-forfeiture.pdf).

Find out more about the bill in the March Illinois Bar Journal.

The ISBA Marketing & Communications Committee invites you to march in the St. Patrick's Day Parade this Saturday, March 11. The Committee will be meeting at the Chicago Office, 20 S. Clark, 9th floor between 11 and 11:30 a.m. before marching over to the parade site on Columbus Drive. You may also meet the group at ISBA's parade spot No. 99. The parade kicks off at noon.

Contact Melissa Burkholder at mburkholder@isba.org for further information.

Chicago attorney Daniel J. Winter discusses tips for interviewing bankruptcy clients.